Terms of Service

Last Updated: May 23, 2025

1. Introduction

These Terms of Service ("Terms") govern your use of the services provided by Glodinas Finance B.V. ("we," "our," or "us"), a company registered in the Netherlands with Chamber of Commerce (KVK) number 81805810, located at Schiphol Boulevard 127, Schiphol 1118 BG, Netherlands.

By engaging our services, you ("Client," "you," or "your") agree to be bound by these Terms. Please read them carefully before entering into any agreement with us. If you do not agree with these Terms, please do not use our services.

2. Definitions

In these Terms, the following definitions apply:

• Services: The bookkeeping, financial administration, tax services, and other related services provided by Glodinas Finance B.V. as specified in the Service Agreement
• Service Agreement: The specific agreement between Glodinas Finance B.V. and the Client detailing the scope of services, fees, and other specific terms
• Client Materials: Any documents, information, data, or other materials provided by the Client to Glodinas Finance B.V. for the purpose of providing the Services
• Deliverables: Reports, financial statements, tax returns, and other outputs produced by Glodinas Finance B.V. as part of the Services
• Confidential Information: Any non-public information disclosed by either party to the other in connection with the Services

3. Services

3.1 Scope of Services

We provide bookkeeping, financial administration, tax services, and other related services as specified in the Service Agreement. The exact scope of services will be detailed in the Service Agreement between Glodinas Finance B.V. and the Client.

Our standard service packages include:

• Bookkeeping services for ZZP'ers (self-employed professionals)
• Bookkeeping services for BVs (private limited companies), including pay-rolling for DGA
• Tax preparation and filing
• Financial statement preparation
• Business formation assistance
• Personal loan application support

3.2 Service Delivery

We will provide the Services with reasonable skill and care, in accordance with:

• Generally accepted professional standards and practices
• Applicable laws and regulations in the Netherlands
• The specific terms outlined in the Service Agreement

We reserve the right to determine the method, details, and means of performing the Services, including which personnel to assign to the Services.

3.3 Service Modifications

Any modifications to the scope of Services must be agreed upon in writing by both parties. Additional services may result in additional fees, which will be communicated to you before such services are provided.

4. Client Responsibilities

To enable us to provide the Services effectively, you agree to:

• Provide accurate, complete, and timely information and documentation as reasonably requested by us
• Respond promptly to our inquiries and requests for additional information
• Notify us immediately of any changes to your business structure, ownership, or other relevant circumstances
• Review all Deliverables promptly and notify us of any issues or concerns
• Comply with all applicable laws and regulations related to your business and financial activities
• Maintain the confidentiality of any login credentials, access information, or other security measures provided by us
• Use our Services only for lawful purposes and in accordance with these Terms

You acknowledge that our ability to provide the Services depends on your fulfillment of these responsibilities. Delays or failures on your part may result in delays or issues with the Services.

5. Fees and Payment

5.1 Fees

Our fees for the Services will be as specified in the Service Agreement. Unless otherwise stated, all fees are:

• Quoted in Euros (€)
• Exclusive of Value Added Tax (BTW) or other applicable taxes
• Subject to annual review and adjustment

5.2 Payment Terms

Unless otherwise specified in the Service Agreement:

• Invoices will be issued monthly in advance for ongoing services
• Payment is due within 14 days of the invoice date
• Payments must be made by bank transfer to the account specified on the invoice
• All payments must be made without any deduction, set-off, or counterclaim

5.3 Late Payments

If you fail to make any payment by the due date:

• We may charge interest on the overdue amount at the statutory commercial interest rate (wettelijke handelsrente) under Dutch law
• We may suspend the provision of Services until payment is made in full
• You will be responsible for all costs incurred in collecting overdue payments, including reasonable legal fees

In accordance with Dutch law, the payment term for business-to-business transactions shall not exceed 60 days, unless expressly agreed otherwise and provided that this is not manifestly unfair to the creditor.

6. Term and Termination

6.1 Term

The term of our service relationship will be as specified in the Service Agreement. If no specific term is specified, the agreement will continue until terminated in accordance with these Terms.

6.2 Termination by Either Party

Either party may terminate the service relationship:

• By providing at least 30 days' written notice to the other party
• Immediately if the other party commits a material breach of these Terms or the Service Agreement and fails to remedy such breach within 14 days of being notified in writing
• Immediately if the other party becomes insolvent, enters into liquidation, has a receiver appointed, or ceases to carry on business

6.3 Consequences of Termination

Upon termination:

• You will pay all outstanding fees for Services provided up to the date of termination
• We will return all Client Materials to you, subject to our right to retain copies as required by law or professional standards
• Any provisions of these Terms that by their nature should survive termination will survive termination

7. Confidentiality

Each party agrees to:

• Keep confidential all Confidential Information received from the other party
• Use Confidential Information only for the purpose of providing or receiving the Services
• Not disclose Confidential Information to any third party without the prior written consent of the disclosing party, except as required by law, regulation, or professional standards
• Implement reasonable security measures to protect Confidential Information

These confidentiality obligations will survive the termination of our service relationship.

8. Intellectual Property

8.1 Client Materials

You retain all rights, title, and interest in and to the Client Materials. You grant us a non-exclusive, royalty-free license to use, reproduce, and modify the Client Materials solely for the purpose of providing the Services.

8.2 Deliverables

Upon full payment of all applicable fees, you will own all rights to the content of the Deliverables, subject to the following:

• We retain all rights to our pre-existing materials, methodologies, tools, techniques, and know-how
• We retain the right to use general knowledge, skills, and experience acquired during the provision of the Services
• We retain the right to use anonymized data for statistical, research, and improvement purposes

9. Data Protection

Each party will comply with applicable data protection laws, including the General Data Protection Regulation (GDPR) and the Dutch Implementation Act (Uitvoeringswet AVG).

For details on how we process personal data, please refer to our Privacy Policy.

10. Liability

10.1 Limitation of Liability

To the maximum extent permitted by applicable law:

• Our total liability arising out of or in connection with the Services, whether in contract, tort (including negligence), or otherwise, will not exceed the total amount of fees paid by you for the Services in the 12 months preceding the event giving rise to the liability
• We will not be liable for any indirect, incidental, special, consequential, or punitive damages, including loss of profits, data, or business opportunities
• We will not be liable for any errors or omissions in the Deliverables resulting from inaccurate or incomplete Client Materials

10.2 Exclusions

Nothing in these Terms excludes or limits our liability for:

• Death or personal injury caused by our negligence
• Fraud or fraudulent misrepresentation
• Any other liability that cannot be excluded or limited by Dutch law

10.3 Time Limitation

Any claim arising out of or in connection with the Services must be brought within one (1) year from the date the claimant knew or should have known of the facts giving rise to such claim.

11. General Provisions

11.1 Entire Agreement

These Terms, together with the Service Agreement, constitute the entire agreement between the parties regarding the subject matter hereof and supersede all prior and contemporaneous agreements, proposals, or representations, written or oral, concerning the subject matter.

11.2 Severability

If any provision of these Terms is held to be invalid or unenforceable, the remaining provisions will remain in full force and effect. The invalid or unenforceable provision will be deemed modified so that it is valid and enforceable to the maximum extent permitted by law.

11.3 Waiver

No failure or delay by either party in exercising any right under these Terms will constitute a waiver of that right. No waiver under these Terms will be effective unless made in writing and signed by an authorized representative of the party being deemed to have granted the waiver.

11.4 Assignment

You may not assign or transfer these Terms or any rights or obligations hereunder, without our prior written consent. We may assign these Terms in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of our assets.

11.5 Force Majeure

Neither party will be liable for any failure or delay in performance under these Terms (except for payment obligations) due to causes beyond its reasonable control, including but not limited to acts of God, acts of government, flood, fire, earthquakes, civil unrest, acts of terror, strikes or other labor problems, or Internet service provider failures or delays.

11.6 Notices

All notices under these Terms must be in writing and will be deemed to have been duly given when received, if personally delivered; when receipt is electronically confirmed, if transmitted by email; and upon receipt, if sent by certified or registered mail, return receipt requested.

11.7 Relationship of the Parties

The relationship between the parties is that of independent contractors. Nothing in these Terms will be construed as creating any agency, partnership, joint venture, or other form of joint enterprise, employment, or fiduciary relationship between the parties.

12. Governing Law and Jurisdiction

These Terms are governed by the laws of the Netherlands, without regard to its conflict of law principles.

Any dispute arising out of or in connection with these Terms, including any question regarding its existence, validity, or termination, shall be referred to and finally resolved by the competent courts of Amsterdam, the Netherlands.

13. Contact Us

If you have any questions about these Terms, please contact us at:

Glodinas Finance B.V.
Schiphol Boulevard 127
Schiphol 1118 BG
Netherlands
Email: cihatkaya@glodinas.nl
Phone: (6) 81 34 85 51